Documents Required to Conduct a Quotation Exercise on the Supplier and Contract Management System (SCMS)

The following documents should be attached to each quotation / tender scheme when it is uploaded onto SCMS.

Each document will have to be amended to reflect each individual scheme. The parts of the documents that require amendments are highlighted in red. 

Quotation Documents

Quotation Document
    A simple quotation document to invite quotations on SCMS between £20,000 and £100,000 in value

Quotation Return Label
    In case the tenderer returns the documents via hard copy. This label will be placed on the outside of a sealed envelope

Tender Documents

Invitation to Tender Document
    This document needs to include details of the specification and evaluation criteria by which          against which you evaluate responses against  

Items to be Returned
    Instructions on what the tenderer has to return to you and forms that they are required to return also.  
   
Return Label
    In case the tenderer returns the documents via hard copy. This label will be placed on the outside of a sealed envelope

One of the following sets of Terms and Conditions should also be included depending on the type of procurement (when conducting both quotation and tender exercises)

Terms and Conditions for Supplies

Terms and Conditions for Services

Terms and Conditions for Goods and Services

Other Useful Documents

Alito Category List:
To download the full category list for the SCMS system please click here

Leeds City Council Code of Conduct:
To download the code of conduct please click here

A step-by-step guide to publishing a scheme on SCMS
To download the guide please click here
To download a quick guide please click here