The Supplier and Contract Management System (SCMS)
The Supplier and Contract Management System (SCMS) is the procurement tool that is used to conduct tender exercises and manage approved lists.
It is available at http://scms.alito.co.uk You will require a username and password to access the website. Please contact the SCMS helpdesk who should be able to assist.
When should SCMS be used?
When a contract is being put in place for £20,000 and above and an existing framework agreement is not being used then an advertisement must be published on SCMS. When publishing an advertisement on SCMS a mini quotation exercise must be carried out and bids invited electronically through the SCMS system.
Before documents are published on the website schools must write a detailed specification (see specification guidance) and put together the relevant documents and terms and conditions.
Click here for a guide and templates of the documents that schools should be using when publishing quotations on SCMS
Approved Lists
Leeds City Council Procurement use SCMS to manage the approved lists. These approved list are the only lists available to schools. Approved lists are only held in certain categories.
Approved lists are lists of contractors mostly works providers that have been vetted to the Council's standards in the following areas:
- Financial Stability: companies are checked for both turnover and net worth and can be credit checked.
- Insurance: companies must have the appropriate level of insurance cover for employer's liability and public liability.
- Health & Safety: companies must have a policy that meets the requirements laid down by the Health & Safety Executive and the Health & Safety at Work Act.
- Technical and Professional References: companies must provide details of three referees from which the Council can take up technical or professional references. The references must be for the same type of work as the companies are applying for.
- Equal Opportunities: companies must demonstrate that they have sound Equal Opportunities policies and practices, in particular employment practice.
- Environmental Matters: some approved lists require companies to have an environmental policy.
Companies on approved lists do not have any contractual arrangements but may be invited to tender or quote.
The advantages of being included on the approved lists for both companies and clients are:
- The tendering procedure is shortened as the initial checks have already been made
- There is a mechanism of identifying good and poor contractor performance which can be dealt with accordingly.
If a school would like to use an approved list on a contract worth £20,000 or more then it must fill in a Selection Procedure and Record of Contract (SPARC) form and return it to Leeds City Council. The following documents may be of help;
Approved Lists are held in the following categories of work;
Category Code Category Description
WB116 Asbestos Removal and Disposal
WB023 Bridges – Painting
WB028 Bridgeworks – General
WB024 Bridgeworks – Steelworks Fabrication and Repairs
WB001 Building and Construction Contractors
WB047 Building Efficiency Insulation Contractors
WB176 CCTV (Building & Grounds) Installation and Maintenance Services
WB179 CCTV (Highways & Traffic) Installation and Maintenance Services
SA038 Childcare Services
WB030 City Centre Highway Works
WB010 Communal TV Aerial Maintenance Contractors
WB120 Concrete Repair/Specialist Drilling/Cutting Contractors
WB012 Curtain Walling/Cladding Contractors
WB122 Demolition/Dismantling Contractors
WB124 Disabled Facility Contractors
WB178 Door Entry Systems Maintenance Contractors
WB063 Door Installation & Maintenance Contractors - UPVC
WB039 Electrical Contractors
WB126 Fencing Contractors
WB187 Fire Alarms – Installation and Maintenance
WB162 Footpath/Pavement Contractors
WB022 General Newbuild – Design and Build
WB044 Glazing Contractors
WB081 Groundworks Contractors
WB082 Heating and Ventilation Services
WB140 Highways Concrete Repairs and Anti-Carbonation Contractors
WB015 Highways Structural Works Contractors
WB173 Installation of Inductive Traffic Loops
WB169 Land Drainage Contractors
WB132 Landscape Contractors (Both Hard and Soft)
WB029 Laying Rolled Asphalt
WB052 Lift and Escalator Contractors (inc Hydraulic Drive)
WB053 Masonry and Bricklaying Contractors
WB084 Mechanical Air Conditioning Contractors
WB083 Mechanical Ventilation Contractors
WB056 Metal Fabrication Contractors
WB135 Playground Construction Contractors (inc Bowling Greens & Tennis Courts)
WB123 Prefabricated/System Build/Modular Building Contractors
WB094 Roofing Contractors – Bituminous
WB095 Roofing Contractors – Built-up Felt
WB093 Roofing Contractors – Metal and Cladding
WB096 Roofing Contractors – Slating & Tiling
WB136 Sewer & Drain Cleaning/Desilting Contractors
WB138 Sewer Renovations/Lining Systems
WB143 Sportsfield Construction Contractors
WB164 Steeplejack and High Level Maintenance Contractors (inc Abseiling)
WB147 Superimposed Road Marking Contractors
WB148 Surface Dressing and Slurry Seal Contractors
WB171 Surface Sealing Contractors
WB101 Tarmacadam Works
WB149 Traffic Signal Maintenance Contractors - Electrical
WB172 Traffic Signals Supply and Installation Contractors
WB098 Window Installation & Maintenance Contractors – Aluminium & Steel
WB104 Window Installation & Maintenance Contractors - UPVC
