Procurement Guidance

If you would like more information or advice on Procurement please use the following links:

Regulations/Financial Management

Contract Procedure Rules for Schools 2010-2012 (with effect from the 1st April 2010)
This document deals with all the aspects of procurement including the financial thresholds for procuring goods, services and works.

Waivers
Information on the use of Waiver Reports by schools

Diagrammatical Representation of the Procurement Decisions Faced by Schools
This easy to follow diagram explains the options available to schools when making any buying decisions

Procurement Plan and Contracts Register
Guidance and examples of how to produce and maintain a procurement plan and contracts register

Tender and Contract Lifecycle
This table highlights considerations for a full tender exercise. Aspect should be considered for all procurements and contracts.

Schools Procurement Advice

Specification Writing - Guidance
Specification Writing - Proforma

Procurement Advice - Service Specific
Specific to the services required by schools

Procurement Options Appraisal
This deals with the issues schools need to consider when deciding whether to deliver a service themselves, use the council's provider or a private sector provider.

Business Plan
This sets out the planning process that schools need when opting to deliver a service themselves.

Innovations
This sets out the planning process should schools have an innovative business idea that could be marketed and sold (Infobase page)

ABC Toolkit and Guidance
A framework to work in collaboration with extended services providers
To access the word document of the service level agreement proforma click here
To access the word document of the contract proforma click here

Existing Contracts

Supply Teachers
Supply Teaching Framework Contract

Approved List for Print and Design services
Education Leeds Communications Team hold approved lists of companies for print and design requirements

Management Information System (MIS) Support for schools
Management Information System Framework Contract

Trade and Confidential Waste Disposal
Framework Contract for Trade Waste and Recycling Services

Milk
Contract for the Supply of Milk, Yoghurt and Dairy Products

Photocopiers
Details of the YPO framework contract

Approved School Support Services List
Please note the school support services approved lists (IT Hardware/Software, Grounds Maintenance, Security Systems and Services and Telephone Systems) have now been withdrawn. Please use the Contract Information System to find details of preferred providers and framework contracts. Please ensure that you are complying with the Contract Procedure Rules for schools at all times.

Documents

Reporting Good and Adverse Performance of Contractors, Services, Consultancy Services and Suppliers
These forms can be downloaded to report both good and adverse performance of firms on the Approved List or those who have Framework contracts with Leeds City Council and Education Leeds or those services provided by Leeds City Council or Education Leeds.